September 24-26 at the Penticton Lakeside Resort, Penticton BC
Congress is our premiere event of the year, bringing together laboratory professionals, educators, and industry representatives from across the province and nationally.
Sponsorship opportunities
SPONSORSHIP OPPORUNITIES PRINTOUT
Promo Packages: diamond, Gold and Silver
All Promo Packages include:
Logo and Link to company website on multiple Congress webpages, Logo in Congress emails, Logo on Giant Congress Sponsor Poster, Priority Booth Placement (if registered by June), Badge ribbon recognizing your company as a sponsor, a social Media Vendor welcome blast and a Banner Logo in the Eventmobi event app.
Diamond $5,000 - Includes:
Above Promo Package with a LARGE Logo PLUS
Logo on main promotional poster that is posted in all labs across BC
Logo prominently displayed on the delegate bag
Include Promo materials in the delegate bags
Be a part of the welcoming ceremonies.
Presence in the Eventmobi app gamification
A list of participants* provided post-event
Gold $3,500 - Includes:
Above Promo Package with a MEDIUM Logo PLUS
Include Promo materials in the delegate bags
A list of participants* provided post-event
Silver $2,700 - Includes:
Above Promo Package with a SMALL Logo
*those who gave permission for information to be shared
SPONSOR a-la-carte
From Vine to Vision: Delegate Tote Bag - $2000 – 1 opportunity available
Strong branding opportunity.
Add-on: sponsor may include a small gift or insert.
Be seen throughout the event, with your logo prominently displayed on the delegate bag
Diamond Sponsor logo, BCSLS and the Congress logo will also be on the bag
They are re-usable and are distributed to all in-person participants at registration
BCSLS will order and arrange shipping of this item
Wine Country Wisdom Wall $1900 - 1 opportunity
A creative reflection wall where delegates write ideas, insights, or “visions” that grew from the sessions.
Branding: header banner: “Wine Country Wisdom Wall – Sponsored by ___.”
Grape Expectations; Exhibitor Reception Drink ticket $2200 - 1 opportunity available
Give delegates the chance to ‘toast’ your company at the Exhibitors’ Reception as they partake in your sponsored beverage.
Custom made drink tickets with your logo and the Congress logo
Alcoholic and non-alcoholic drinks available for the delegate to choose from
Signage at the bar with your company logo and indicating a nod or a toast is in order.
Your logo on the sponsor poster and in Congress emails
Host a Morning Harvest Coffee Break - $1200 - 2 opportunities available
Take a break! Refresh with coffee!
Company name listed on the agenda and daily schedule as the break sponsor
Company logo on signs at the coffee station
You can provide branded collateral or promotional items at the station during your break
Your logo on the sponsor poster and in Congress emails
2 coffee breaks available: Thursday am, Saturday am
Host an Okanagan Orchard Break (Snack and coffee) - $2200 - 1 opportunity available
Give the people what they want! Snacks and coffee!
Company name listed on the agenda and daily schedule as the break sponsor
Company logo on signs at the break station
You can provide branded collateral or promotional items at the station during your break
Your logo on the sponsor poster and in Congress emails
1 snack break available on Saturday am
Harvest Highlights: Participant Bag Insert - $1500 – 3 Opportunities available
Give an item to very single participant as soon as they arrive
Include a brochure or promotional item in the delegate bag handed out to all delegates at the registration table
You are to arrange the creation/print and shipping to the venue or BCSLS office. Deadline dates apply
Your logo on the sponsor poster and in Congress emails
Exhibitors - Trade show booth space
registration will open in the new year!
Each booth includes one rep. Thursday Reception, Friday Break and Friday Lunch
EXHIBITORS PROSPECTUS - coming in the new year
Service Manual from Show in Motion - coming soon
Customs Border Services Letter for Exhibitors - coming soon (attach this document to any boxes or packages being shipped to Canada for this event.)
The Penticton Lakeside Resort has a NO SHIPMENTS POLICY and does not allow direct to show shipments. You must send to Show in Motion or bring it yourself.
ACCOMMODATION: Penticton Lakeside Resort MAP
Find the Group Discount Link here
When:
Trade Show: Sept 24/25, 2026
Full congress: September 24-26
Vendor Representative costs:
Each booth rep and extra rep include:
food/drink at the Thursday Reception, coffee, Friday break and lunch.
Reps are able to attend presenations as long as there are empty seats.
Not included: Thursday lunch, all access to presentations and gift draws
Booth Rep Thursday lunch $78. (Increase is due to rising catering costs)
Extra reps are $163 each Without Thursday lunch. Includes: food/drink at the Thursday Reception, Friday Break and Friday Lunch
Extra rep with Thursday lunch $241. Includes: food/drink at Thursday lunch and Reception, Friday Break and Friday Lunch
Exhibitor Rep Delegate $55/day. If a rep would like access to all presentations and all gift basket draws then please register them at a discounted exhibitor delegate rate of $55 per day. This does not cover food/drink.
Vendor Booth costs: (includes one booth rep)
10x8 Red booth:
8x8 Orange booth:
Trade Show Dates: Sept 24 / 25 (Thurs/Fri)
Set up and Tear down:
Set-up time is Thurs Sept 25, 12pm - 3pm
Tear-down is Friday Sept 26, 1:30 pm - 4pm
Exhibitor Trade Show Times:
· Thursday Exhibitors Reception of 2 hours: 330-530pm
· Friday AM Break:
· Friday Lunch:
Deadlines:
Discount Pricing:
3:59pm Sept 2: Submitting/payment of your order with Show in Motion (SIM). Order form is in the Show in Motion Manual
Sept 2 - Sept 15: Shipments must arrive @ SIM for discount pricing
Regular pricing - please ensure your exhibit materials arrive by Sept 19 to avoid any potential delays.
Sept 26, 4pm: Exhibit freight is not permitted to remain at venue past this time.
For more information contact the BCSLS office. angie@bcsls.net
Details
Trade show services, rentals and general inquiries:
Jaclyn Klassen 236-422-1440 orders@showinmotion.com
Freight and Shipping: Brian Huggan Brian@showinmotion.com
Electrical Inquiries: Brad Riznek brad@showinmotion.com
Customs Brokering: Andrea Mirgel amirgel@nalsi.com
Customs and Cross Border Shipping:
Customs Letter to be on all cross-border packages in order to facilitate entry to Canada. Please also attach this document to any boxes or packages being shipped to Canada for this event.
